Since most teams work remotely today, video conferencing has become the primary mode of communication. Although it comes with so many benefits, it is not without its downsides. For one, it allows easy collaboration between team members, way cheaper than the bills for team members to travel down to work and have free options, to begin with. However, it takes serious coordination to get people together, let alone the technical glitches that you can really predict.
It is important that you consider the downsides and upsides of video conferencing for your remote working team before making a choice.
What are the pros of video conferencing for remote working teams?
Some benefits of video conferencing for remote working teams include:
1. Lesser capital costs
One of the strongest advantages of video conferencing for remote working teams is the fact that it reduces the costs associated with physical meetings. For example, if the meeting was to hold in person, you’d need to factor in things like space and equipment for smooth running. Ideally, this means that you need to utilize a space that is suitable for conferences. Other provisions that need to be available include chairs, reference materials for the meeting, and even refreshments as the case may be.
On the flip side, video conferencing means you require zero setups as everyone can join from the comfort of wherever they are. You can cut down capital costs by not worrying about providing the necessities that ensure the smooth running of a traditional meeting.
2. Easy collaboration
From giving teammates the ability to virtually control your screen to leveraging collaboration tools like virtual whiteboards and shared documents, video conferencing makes collaboration easy. Basically, team members can easily conduct a brainstorming section that was usually possible in physical meetings. In addition, the fact that everyone can turn on their video helps foster connections. Teammates can get to know each other better and put a face to a name, regardless of their location in the world.
3. Zero geo-restriction means you can hire the best team members
When hiring, employers are often restricted to those who are in proximity to their business, or at least those who are willing to relocate to the area for an easy commute. However, remote working and video conferencing allow you enough flexibility to hire the best of the best, regardless of their location. Communication would not be an issue as you can easily rope them into meeting without them needing to commute to the office.
4. Ability to record and view later
As a standard procedure, every meeting requires note-taking and possibly recording. Video conferencing makes these much easier, as it can be set automatically to perform these actions. At the end of the meeting, you can easily share the video with those who missed it or anyone who might want to go over it to get the talking points. Literally, you wouldn’t miss out on any discussion or decision that took place.
What are the cons of video conferencing for remote working teams?
Some downsides of video conferencing for remote working teams include:
1. Technical glitches can cause meeting interruptions
Regardless of how close to perfect it may seem, video conferencing tools are not perfect. This especially holds considering the fact that we can’t really rely 100% all the time on technology. From poor network to power issues or physical damages, things could happen that would prevent the meeting. In-person meetings, on the other hand, do not succumb to the same technical issues because meetings can hold with or without technological support.
2. Low energetic mutual connection
No matter how realistic video conference applications are, they can’t come close to the shared energy from team members relating physically to each other. When trying to foster energy connections between teammates, nothing beats in-person meetings. It allows people to read the body language of others and sense the energy they put into getting things done. This connection can easily be shared, benefiting the company as a result. However, it’s a worthy note that video conferences help teammates see each other’s faces during a meeting even without being in the same room.
3. Requires high coordination
One of the unbeatable benefits of in-person meetings is the fact that you can drop by a person’s office for a quick conversation. However, video conferencing requires scheduling well ahead, even if the matter is urgent. This, in a way, slows down decisions that require brainstorming.
Video conferencing has its pros and cons for all types of businesses. As an employer, it’s best to consider what’s best for your kind of business and implement that.